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Combine two PDFs
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Use Preview to combine PDFs on your Mac. Learn how to combine PDFs and reorder, rotate, and delete pages. Combine two PDFs. Open a PDF in Preview. Choose View > Thumbnails to show page thumbnails in the sidebar. To indicate where to insert the other document, select a page thumbnail. Preview is a Mac application which opens PDFs very quickly and can even be used now to create and assemble PDFs from multiple documents. If you only need to view or print PDFs, and not edit or fill in fields, it is easier to set PDF files to be opened in the Preview.app program. Preview is a PDF and image viewer made by Apple that comes installed with the Mac OS. While many web sites direct you to download Adobe Reader to open PDFs, I recommend that you use Preview instead, as it’s faster and less clunky than Reader, and it has more user-friendly annotation tools.
Fortunately, Apple has added the ability to electronically sign a PDF document using Preview, a program that comes preinstalled on every Mac running OS X Lion or later. Yet, Preview lacks some advanced features Acrobat Reader has (e.g. Edit text and images in PDF). Iogear card reader software. When I want both advanced features and simple interface, I use PDF Expert. It’s great for reading, editing, and annotating PDFs. Open the PDFs that you want to combine in Preview. In each document, choose View > Thumbnails to show page thumbnails in the sidebar. Press and hold the Command key, select the page thumbnails that you want to add to the other document, then let go of Command. If you want a quick PDF file to use for this tip, you can grab the Apple history book “The Macintosh Way” for free (direct PDF link), or just launch any other PDF file sitting around on your Mac.The speedy Preview app will now be the default app to open the PDF document.
- Open a PDF in Preview.
- Choose View > Thumbnails to show page thumbnails in the sidebar.
- To indicate where to insert the other document, select a page thumbnail.
- Choose Edit > Insert > Page from File,* select the PDF that you want to add, then click Open.
- To save, choose File > Export as PDF.
Combine part of a PDF with another PDF
- Open the PDFs that you want to combine in Preview.
- In each document, choose View > Thumbnails to show page thumbnails in the sidebar.
- Press and hold the Command key, select the page thumbnails that you want to add to the other document, then let go of Command.
- Drag the selected thumbnails into the sidebar of the other PDF, then release where you want them to appear. If your Mac has macOS Sierra or earlier, drag the thumbnails directly onto a thumbnail in the other PDF.
- To save, choose File > Export as PDF.
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Rotate, delete, and reorder pages
- Open a PDF in Preview.
- Choose View > Thumbnails to show page thumbnails in the sidebar.
- Rotate a page: Select a page thumbnail, then choose Tools > Rotate Left or Rotate Right.
- Delete a page: Select a page thumbnail, then choose Edit > Delete.
- Reorder pages: Drag a page thumbnail to a new location in the sidebar.
Learn more
* If the 'Page from File' selection is dimmed, make sure that the file you have open is a PDF. Some encrypted PDF documents can't be merged. To check the permissions of a PDF, choose Tools > Show Inspector, then click .
If you flip back through your course notes, you’ll see that last week we explored using Preview to edit and annotate images. But as I explained in that lesson, Preview has powers beyond images. It’s also Apple’s default PDF reader. And while it’s no substitute for Adobe Acrobat Pro as a PDF document creator and editor, it has some useful talents of its own. We’ll explore those talents now.
Note: Throughout this discussion we’ll be talking about unencrypted PDF files. When dealing with encrypted PDFs, you may not be able to perform some of these tasks.
Navigating and viewing PDFs
When you double-click a PDF file, it opens, by default, in Preview. The first time you launch it, you’ll see the first page of the file (if it has multiple pages). You can navigate through the document by scrolling down or by dragging the document’s scrollbar, but there’s an easier way to make your way through it.
In the window’s upper-left corner is the View menu. Click it and you’ll see several options: Content Only, Thumbnails, Table of Contents, Highlights and Notes, and Contact Sheet. You’ll also see options for Continuous Scroll, Single Page, and Two Pages. Here’s how they work.
Content Only is a sidebar-less window that displays the contents of your document. Click Thumbnails to expose Preview’s sidebar, where each page of the document is represented by a small page image. You can quickly move to a different page by clicking its thumbnail. Table of Contents is useful if the document has such a thing—a page (or pages) with embedded links that, when clicked, take you to related pages. If the document lacks a Table of Contents, you’ll see only the title of the document.
If you’ve highlighted text within the document or added text notes (both of which we’ll cover later), those alterations will appear as short text snippets within the sidebar. Click a snippet to jump to a page where the related highlight or note appears. This is a very handy way to get through a long PDF file that you’ve annotated. The Contact Sheet view places thumbnails of the document’s pages in the main window, and you can zoom in on the thumbnails to get a better idea of what they contain. You can’t zoom in on the pages in Thumbnails view.
The last three options—Continuous Scroll, Single Page, and Two Pages—govern how Preview displays pages in the main window. Choose Continuous Scroll to scroll smoothly between pages. A page break will appear between each one. When you use a scrolling control in Single Page view, you’ll jump from one page to the next; you won’t see the text from a preceding or succeeding page as you scroll up or down. For its part, Two Pages shows you two pages side by side. If your document has an odd number of pages, the first page will appear by itself. You’ll see the two-page layout only when you select the second and subsequent pages.
These visual controls are useful for short documents. But when you’re working with a PDF that contains hundreds of pages and you know approximately which page you wish to navigate to, turn to the Go to Page command found in Preview’s Go menu. Just enter a page number in the appropriate field and click OK.
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Speaking of long PDF files, Preview wouldn’t be much of a PDF tool if it didn’t allow you to mark your place in long documents. Fortunately, it does. When you find a place that you’d like to mark, choose Bookmarks > Add Bookmark (Command-D). Then enter a name for your bookmark and click Add. To return to this bookmark, click it in Preview’s Bookmarks menu.
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Adding and rearranging pages
One PDF problem that people often encounter involves having multiple PDFs that they’d like to combine into a single file. This is easy to do in Preview.
To combine PDF files, open one of the files, click the View menu, choose Thumbnails, and drag the other PDF file from the Finder into the Thumbnail pane where you’d like that dragged document to appear. Drag it above the first thumbnail if you’d like the dragged pages to appear first; drag it below the other thumbnails to append it to the end; or drag it somewhere in the middle to insert the pages at an in-between location.
You don’t have to combine entire documents. If you want to copy just a page or two from one PDF to another, just open each document in Preview, expose the Thumbnail views in the View menu in each window, select the pages you want to copy from one document to the other, and drag them into that other document’s Thumbnail pane.
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Finally, to rearrange the order of pages, expose the Thumbnail pane again and drag pages to wherever you’d like them to appear.